Audit Committee – Pursuant to the constitution and bylaws of the Association, the committee should audit the finances of the association and submit a report to the Association members at the annual spring meeting. The committee should also ensure that the secretary/treasurer of the association has fully complied with the registration laws for non-profit corporations of Georgia.
Awards and Recognition – Committee members are responsible for recognizing persons who have distinguished themselves by rendering extraordinary services on behalf of superior court clerks throughout the year. Primarily, the committee plans and conducts the process for awarding the Clerk of the Year award for the state and districts, including the planning of the Clerk of the Year banquet during the annual spring meeting. However, the committee may give awards and recognitions at any time during the year, as deemed appropriate. The committee should collaborate with the executive board of the Association, the Council of Superior Court Clerks of Georgia, and the Georgia Superior Court Clerks’ Training Council to determine when and to whom awards and recognitions are appropriate.
Budget – Working in collaboration with the executive officers of the Association, the committee is responsible for preparing and submitting an annual budget for membership approval during the annual spring meeting. Additionally, the committee must ratify amendments to the budget throughout the year, which must also be approved by the membership of the Association.
Bylaws – Periodically, amendments to the constitution and bylaws of the Association are required. Pursuant to provisions of the constitution and bylaws, the committee must ratify proposed changes thereto prior to submittal to the Association’s membership for approval. Each year the committee should conduct a comprehensive review of the provisions of the constitution and bylaws to determine if changes are required.
Conference – The Association sponsors four conferences during the year, two in conjunction with the County Officers’ Association of Georgia (in summer and winter). The conference committee is responsible for planning and facilitating all training, business and social events. The committee collaborates with the executive committee of the Association and the Superior Court Clerks’ Training Council of Georgia concerning scheduling and facilitation curricular and extracurricular events.
Legislative – One of the most active committees of the Association, committee members are responsible for promoting enactment of laws that positively affect clerks of superior court. The committee has historically written new legislation that the members of the Association want introduced by members of the Georgia General Assembly, lobbied legislators on behalf of superior court clerks, and conducted inter-and intra-agency liaison activities necessary to effect future and pending legislation. The committee is also responsible for keeping Association members informed of the status of legislation and legislative activities, as well as sponsoring an online legislative information website for superior court clerks. Members of the committee work year-round for this purpose. The committee is responsible for devising a strategy for lobbying legislators, attorneys, realtors, county commissioners and a multitude of state and local agencies concerning major legislative initiatives that may adversely affect superior court clerks in the future.
Nominating – Pursuant to the constitution and bylaws of the Association and Georgia law, almost all persons elected to an Association office or to represent superior court clerks on any board or agency must be nominated by the committee. The committee is also responsible for conducting elections.
Professional Liaison – Established six years ago, the committee’s primary duty is to conduct liaison activities with any entity, agencies or persons that superior court clerks have a pecuniary, professional, or social relationship. The committee should formulate a strategy for expanding positive relationships between clerks of superior court and attorneys, realtors, legislators, county commissioners, and others who may have an impact on clerk-related projects and/or legislation.
Public Relations – The committee is responsible for promoting positive public relations on behalf of superior court clerks – including press releases, pamphlets, brochures, and other media designed for this purpose. The committee should work closely with the Professional Liaison Committee and the executive boards of the Council of Superior Court Clerks of Georgia, the Superior Court Clerks’ Cooperative Authority, and the Association to create a strategy for “marketing” superior court clerks’ projects to other agencies and the legislature.
Strategic Planning – The committee focuses its efforts on the development of a strategic plan for the Association. The committee should facilitate meetings for the purpose of reviewing and revising the existing strategic plan for the Association and its membership and, if necessary, develop a new plan in anticipation of scenarios occurring within the next decade.
Technical Assistance – Working with the Council of Superior Court Clerks of Georgia and the Georgia Superior Court Clerks’ Cooperative Authority, the committee’s primary duty is to identify the technical needs of superior court clerks and to assist clerks in meeting their needs.
Retirement Liaison – The committee should work with the Superior Court Clerks’ Retirement Fund of Georgia board of directors to conduct public relations and lobbying efforts necessary to promote the best interests of superior court clerks.